Features
Everything your center needs
Carewix covers the full day-to-day of running a Canadian childcare center — from a parent's first application to year-end tax receipts.
Enrollment & Waitlist
- Online applications parents can submit without visiting in person
- Secure document upload (immunization, ID, custody) encrypted at rest
- E-signed enrollment contracts, stored and downloadable by both parties
- Auto-notified waitlist that fills open spots fast
- Automatic ratio checks so a room can never be overbooked
Attendance & Check-in
- Contactless QR or PIN check-in and check-out
- Real-time headcount per room, updated within seconds
- Authorized pickup lists with alerts for unrecognized pickup attempts
- Inspection-ready attendance audit log, exportable as PDF
- Automatic late-pickup fees applied to the family's next invoice
Daily Reports & Communication
- Meals, naps, and diaper changes logged to a live daily timeline
- Allergy warnings shown automatically when logging a meal
- Photos and videos shared only with that child's linked family
- Direct messaging between parents and teachers
- Emergency alerts delivered via SMS, push, and email simultaneously
Billing & Payments
- Flexible tuition plans for full-time, part-time, and drop-in care
- Automated recurring billing — no manual invoicing
- Online payment via card, e-transfer, or pre-authorized debit
- CWELCC fee tracking, itemized separately from standard tuition
- Year-end tax receipts for the childcare expense deduction
Ratio & Licensing Compliance
- Live child-to-staff ratio calculator per room
- Alerts before a room approaches or exceeds legal ratio
- Auto-logged outdoor play time against the daily requirement
- Certification expiry tracking (first aid, criminal record checks)
- One-click inspection-ready report export
Staff Management
- Ratio-aware scheduling that flags understaffed shifts before publishing
- Mobile clock-in/clock-out with accurate timesheets
- Substitute pool for fast coverage of last-minute absences
- Labor cost visibility per published schedule