Features
Everything your center needs
Carewix covers the full day-to-day of running a Canadian childcare center — from a parent's first application to year-end tax receipts.
Enrollment & Waitlist
- Online applications parents can submit without visiting in person
- Secure document upload (immunization, ID, custody) encrypted at rest
- E-signed enrollment contracts, stored and downloadable by both parties
- Auto-notified waitlist that fills open spots fast
- Automatic ratio checks so a room can never be overbooked
app.carewix.com/dashboard/enrollment
Enrollment
Applications, contracts, and the waitlist.
Lucas Bergeron (3y)Under review
Michelle Bergeron — 416-555-0148
Zara Ahmed (4y)Applied
Waitlisted — Preschool Room
Attendance & Check-in
- Contactless QR or PIN check-in and check-out
- Real-time headcount per room, updated within seconds
- Authorized pickup lists with alerts for unrecognized pickup attempts
- Inspection-ready attendance audit log, exportable as PDF
- Automatic late-pickup fees applied to the family's next invoice
app.carewix.com/dashboard/attendance
Attendance
Live check-in headcount for every room.
Infant Room2 / 6
Emma Whitfield · 3:54 p.m.Check out
Liam Okafor · 12:54 p.m.Check out
Preschool Room3 / 16
Health & Safety
- Allergy and medical condition flags visible wherever they matter
- Parent-authorized medication logging with dose and time tracking
- Immunization record tracking with renewal reminders
- Incident reports with parent notification and sign-off
Daily Reports & Communication
- Meals, naps, and diaper changes logged to a live daily timeline
- Allergy warnings shown automatically when logging a meal
- Photos and videos shared only with that child's linked family
- Direct messaging between parents and teachers, auto-translated into a parent's preferred language
- Center-wide and room-level broadcast announcements
- Emergency alerts delivered via SMS, push, and email simultaneously
app.carewix.com/dashboard/daily-log
Daily Log
Meals, naps, diapers, activities, and photos — for one child or a whole room.
Emma Whitfield
Liam Okafor
Sophia Martinez⚠
😊
5:24 p.m. · Priya Nandakumar
Mood: Happy — Had a great morning at circle time!
Curriculum & Learning
- Lesson plans tagged to How Does Learning Happen and provincial frameworks
- Reusable activity library by age group and developmental domain
- Anecdotal observations linked to each child's profile
- Portfolio-style learning reports parents can view alongside daily reports
Billing, CWELCC & Tax
- Flexible tuition plans for full-time, part-time, and drop-in care
- Automated recurring billing — no manual invoicing
- Online payment via card, e-transfer, or pre-authorized debit
- CWELCC fee tracking and subsidy reconciliation, itemized separately from tuition
- GST/HST handled correctly on every invoice
- Year-end tax receipts for the childcare expense deduction
app.carewix.com/dashboard/invoices
Invoices
Tuition billing, payments, and refunds.
Outstanding balance
$3,450.00
3 unpaid invoice(s)
Create an invoice
Apply HST (13.00%) on top of this amount
Ratio & Licensing Compliance
- Live child-to-staff ratio calculator per room
- Alerts before a room approaches or exceeds legal ratio
- Auto-logged outdoor play time against the daily requirement
- Certification expiry tracking (first aid, criminal record checks)
- One-click inspection-ready report export
app.carewix.com/dashboard/compliance
Compliance
Ratios, certifications, outdoor time, incidents.
Infant RoomOK
Children present: 2Legal ratio: 1 : 3
Preschool RoomOK
Children present: 3Legal ratio: 1 : 8
Toddler RoomOK
Children present: 1Legal ratio: 1 : 5
Staff Management
- Ratio-aware scheduling that flags understaffed shifts before publishing
- Mobile clock-in/clock-out with accurate timesheets
- Substitute pool for fast coverage of last-minute absences
- Labor cost visibility per published schedule
app.carewix.com/dashboard/scheduling
Scheduling
Ratio-aware — required staff estimated from enrollment vs. legal ratio.
Infant RoomStaffed 1 of 1
Priya Nandakumar · 7:30a – 3:30p
Preschool RoomStaffed 1 of 1
Aaliyah Brooks · 8:30a – 4:30p
Kitchen & Transportation
- Kitchen staff view of daily meal plans and allergy restrictions by room
- Driver-facing pickup/drop-off manifests for transportation routes
- Role-scoped access so support staff see only what their job requires
Multi-Location Management
- Cross-location dashboard for Owners covering every site at a glance
- Centralized billing and consolidated family invoices across locations
- Per-location staff, ratio, and compliance tracking that rolls up to the org
- Add locations as you grow without switching systems
Reporting & Analytics
- On-demand occupancy, enrollment, and revenue reports
- Scheduled reports delivered automatically by email
- Compliance and attendance reporting, exportable for inspections
- Cross-location comparisons for multi-site organizations
Custom Forms, Approvals & Privacy
- Build custom consent and permission forms and assign them to specific families
- Cross-role approval workflows for requests that need sign-off before they proceed
- Self-service data export and deletion requests, aligned with PIPEDA
- Full audit trail of who approved or submitted what, and when